Picking Professional Vendors

Photo by: Aimed Photography // Florals by: Dandelions Flowers and Gifts

When you are newly engaged, planning your wedding feels very exciting and extremely daunting at the same time. There is so much to take into consideration and it can quickly feel overwhelming. We have prepared this post in hopes to help relieve some of that stress so that you can enjoy the process a little more.

When planning your dream wedding, we cannot stress this enough — pick professional vendors. Choosing professional vendors is the most strategic way to ensure your wedding day runs smoothly and is everything you have dreamt it to be.

There are many aspects that come into planning a wedding, one of the biggest is your budget. Your budget sets the tone of all of your wedding planning decisions. It is an important thing to keep in mind in all of the choices that you make. However, even if you are on a restricted budget, we still encourage you to use professionals that are within your budget whenever you can. Of course, there are always exceptions to this — a friend who really is a phenomenal baker, DIYing your wedding bouquets (if that is a skill you possess!), or having a close family member be your officiant to add an extra personal touch. Hiring non-professionals for your wedding day, however, should be the exception, not the rule.

There is so much time, energy, (and stress!) that goes into wedding planning. It is important to you that your wedding day goes according to plan as much as possible. Here are a few tips to make sure the vendors that you choose, truly are experienced professionals:

  1. Check with your venue’s recommendations. They know who they enjoy working with and who they trust to provide services on their property. This is a great starting point in choosing your vendors. They will likely have different recommendations available to fit your specific budget as well.
  2. Check reviews. Like anything these days, reviews can be found for both good and bad products and services. Make sure you check out both!
  3. Do they hold their own insurance? This is a huge help in deciphering whether a vendor is a professional or just trying to make some extra cash. (But keep in mind, that isn’t always the case!) You can find wonderful vendors without insurance, but check with your venue that they are welcome or if you need insurance to cover them. Use this tip along with reading reviews to determine if their work is going to be quality or not.
  4. Talk to other vendors. The wedding community is typically pretty helpful and would love to give you their input on a specific vendor, or even recommend other professionals they enjoy working with. Never hesitate to ask around.
  5. Talk to more than just one person. Find two or three vendors that work with your budget, and INTERVIEW them. They are going to be a big part of one of the biggest days of your life. It’s okay to be picky. Ask them questions and see if they will fit your a) budget b) vision and c) personality. You want to work with people you enjoy. It really does make a huge difference.
  6. Understand what YOU want from them. Have clear expectations of what you expect from each of your vendors. For example, it is important that you understand the responsibilities DJs usually cover — such as introductions, maintaining your timeline, and being the general ‘master of ceremonies’ — if they seem unsure of any of these responsibilities, then there are probably other more qualified options you can find.

There are two big reasons that we encourage choosing professionals so much: dependability and quality. There are so many moving parts that go into putting a wedding together. From the venue, to floral and design, food, drinks, dessert, DJ, entertainment, coordination, etc. — each part has to come together to ensure your day is what you have imagined. Making sure that your vendors are dependable will mean that you can count on them. They will show up for you and they will do their part in putting your wedding together. Next, it will ensure that they will provide quality work. It takes expert knowledge to run a sound board, to hang florals securely and beautifully, to prepare food safely and correctly for a large group, to know all the intricate aspects of a wedding like a coordinator does, etc. When you do your research and hire professionals, you can rest assured that all of those details will be taken care of.

We hope that these tips will help you as you prepare for your dream wedding.


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